QuickBooks 2018 Download: How to Install and Use It
If you are looking for a reliable and easy-to-use accounting software for your small business, you might want to consider QuickBooks 2018. QuickBooks is one of the most popular accounting solutions in the market, trusted by millions of users worldwide. In this article, we will show you how to download, install, and use QuickBooks 2018 for your accounting needs.
What is QuickBooks 2018 and why do you need it?
QuickBooks 2018 is the latest version of QuickBooks Desktop, a software that helps you manage your income, expenses, taxes, inventory, payroll, and more. QuickBooks 2018 is designed for small and medium-sized businesses that need a comprehensive and customizable accounting solution. With QuickBooks 2018, you can:
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Track your sales and expenses in one place
Organize your receipts and bills with ease
Generate professional invoices and estimates
Accept payments online or in person
Manage your cash flow and budget
Prepare and file your taxes accurately
Sync your data across multiple devices
Integrate with other apps and services
Get support from experts and peers
QuickBooks 2018 features and benefits
QuickBooks 2018 comes with several new and improved features that make it more powerful and user-friendly than ever. Some of the key features and benefits of QuickBooks 2018 are:
Past Due stamp: You can now add a Past Due stamp to your overdue invoices to remind your customers to pay you on time.
Merge vendors: You can now merge up to four vendors into one, making it easier to manage your vendor list.
Multi-monitor support: You can now work on up to three monitors at the same time, increasing your productivity and efficiency.
Search in Chart of Accounts: You can now search for accounts by name or number in the Chart of Accounts, saving you time and hassle.
Cash/Accrual toggle: You can now switch between cash and accrual basis reports with a single click, giving you more flexibility and insight.
Inventory report enhancements: You can now customize your inventory reports with additional columns and filters, making them more informative and useful.
Webmail security improvements: You can now use enhanced security options when sending emails from QuickBooks using Gmail, Outlook, Hotmail, or Windows Live.
QuickBooks 2018 system requirements and compatibility
To run QuickBooks 2018 smoothly on your computer, you need to meet the following minimum system requirements:
Operating system: Windows 10, Windows 8.1 (update 1), or Windows 7 SP1 (Enterprise and Professional editions only)
Processor: 2. GHz or higher (2.4 GHz recommended)
RAM: 4 GB minimum (8 GB recommended)
Disk space: 2.5 GB of available disk space (additional space required for data files)
Optical drive: 4X DVD-ROM drive (unless user is downloading from Intuit server)
Screen resolution: 1280 x 1024 or higher with up to 2 extended monitors
Internet connection: 1 Mbps or higher
Browser: Internet Explorer 11 (32-bit)
In addition, you need to make sure that your computer is compatible with the following software and hardware that QuickBooks 2018 integrates with:
Microsoft Office: Office 2016 (including Outlook 2016) both on 32 and 64-bit. Office 2010 and Office 2013 and 365 (including Outlook 2010 and Outlook 2013) both on 32 and 64 bit. Note: Office 365 is only supported when it is locally installed, not the web version.
Email estimates, invoices and other forms with Microsoft Outlook 2010-2016, Microsoft Outlook with Office 365, Gmail, Yahoo! Mail, and Outlook.com, other SMTP-supporting email clients.
Preparing letters requires Microsoft Word 2016, 2013, or 2010 or Office 365 (includes 64-bit).
Exporting reports requires Microsoft Excel 2016, 2013, or 2010 or Office 365 (includes 64-bit).
Contact Synchronization with Microsoft Outlook requires Outlook 2010 (32-bit).
Synchronization with Outlook requires QuickBooks Contact Sync for Outlook (the download is available at no charge).
Contact Sync does not work with the Microsoft Business Contact Manager Outlook plug-in. If a sync is performed, duplicate records could result.
QuickBooks Point of Sale V18.0 and V12.0.
TurboTax 2020 and 2021 (Personal and Business).
Lacerte 2020 and 2021.
Pro-Series tax years 2020 and 2021.
QuickBooks for Mac Desktop V18.0.
Gmail, Yahoo Email, Windows Mail, Hotmail and AOL.
Internet Explorer 11.
How to download QuickBooks 2018 from Intuit's website
If you have purchased QuickBooks 2018 from Intuit's website, you can download it easily by following these steps:
Step 1: Go to the Downloads & Updates page
Open your web browser and go to . This is the official page where you can download the latest version of QuickBooks Desktop.
Step 2: Select your country, product, and version
On the Downloads & Updates page, you need to select your country from the drop-down menu. Then, select your product as QuickBooks Desktop Pro, Premier, or Enterprise. Finally, select your version as QuickBooks Desktop Pro/Premier/Enterprise 2018. You can also use the search box to find your product and version quickly.
Step 3: Click on the Download button
Once you have selected your country, product, and version, you will see a Download button on the right side of the page. Click on it to start downloading the QuickBooks 2018 setup file. The file size is about 700 MB, so it may take some time depending on your internet speed.
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How to install QuickBooks 2018 on your computer
After you have downloaded the QuickBooks 2018 setup file, you can install it on your computer by following these steps:
Step 1: Locate the downloaded file and run it
Go to the folder where you saved the QuickBooks 2018 setup file. The file name should be something like QuickBooksPro2018.exe, QuickBooksPremier2018.exe, or QuickBooksEnterprise18.exe. Double-click on the file to run it.
Step 2: Enter your license and product numbers
You will see a welcome screen that asks you to enter your license and product numbers. These are the numbers that you received when you purchased QuickBooks 2018 from Intuit's website or from a retailer. You can find them in your confirmation email or on the packaging of your CD. Enter the numbers in the fields and click Next.
Step 3: Choose the type of installation and the destination folder
You will see a screen that asks you to choose the type of installation and the destination folder for QuickBooks 2018. You have two options for the type of installation:
Express: This is the recommended option for most users. It will install QuickBooks 2018 with the default settings and replace any previous version of QuickBooks Desktop on your computer.
Custom and Network Options: This is the option for advanced users who want to customize their installation or use QuickBooks 2018 in a network environment. It will allow you to choose which features to install, where to install them, and how to share them with other users.
You can also change the destination folder for QuickBooks 2018 by clicking on Browse and selecting a different location on your computer. However, it is recommended to leave it as the default unless you have a specific reason to change it.
Once you have chosen your type of installation and destination folder, click Next.
Step 4: Follow the on-screen instructions to complete the installation
You will see a screen that shows you the progress of the installation. It may take several minutes depending on your computer's speed and performance. Do not interrupt or cancel the installation process.
When the installation is complete, you will see a screen that confirms that QuickBooks 2018 has been successfully installed on your computer. Click Open QuickBooks to launch the software.
How to use QuickBooks 2018 for your accounting needs
Now that you have installed QuickBooks 2018 on your computer, you can start using it for your accounting needs. Here are some of the basic steps you need to follow:
How to set up your company file and preferences
The first thing you need to do is to create a company file that contains all your business information and transactions. To do this, follow these steps:
On the No Company Open screen, click on Create a new company.
On the next screen, choose either Start Setup or Detailed Start depending on how much guidance you need.
Enter your business name, industry, legal structure, contact information, tax ID number, and other details as prompted.
Select a location for your company file and click Save.
Your company file is now created and ready to use.
You can also customize your preferences for how QuickBooks 2018 works for your business. To do this, follow these steps:
Go to Edit > Preferences from the menu bar.
Select a category from the left pane, such as Accounting, Bills, Payroll, etc.
Adjust the settings in the My Preferences and Company Preferences tabs as desired.
Click OK to save your changes.
How to create invoices, bills, and reports
One of the main functions of QuickBooks 2018 is to help you create invoices, bills, and reports for your business. To do this, follow these steps:
To create an invoice, go to Customers > Create Invoices from the menu bar.
Select a customer from the drop-down list or add a new one.
Enter the invoice date, number, terms, and due date.
Add the items or services you sold, their quantity, rate, and amount.
Apply any discounts, taxes, or shipping charges as needed.
Review the invoice total and click Save & Close or Save & New.
To print or email the invoice, go to File > Print Forms or File > Send Forms from the menu bar.
To create a bill, go to Vendors > Enter Bills from the menu bar.
Select a vendor from the drop-down list or add a new one.
Enter the bill date, number, terms, and due date.
Add the items or services you purchased, their quantity, rate, and amount.
Apply any discounts, taxes, or shipping charges as needed.
Review the bill total and click Save & Close or Save & New.
To pay the bill, go to Vendors > Pay Bills from the menu bar.
To create a report, go to Reports > Report Center from the menu bar.
Select a category from the left pane, such as Company & Financial, Customers & Receivables, Vendors & Payables, etc.
Select a report from the list, such as Profit & Loss, Balance Sheet, Customer Balance Summary, etc.
Click on Run to view the report on your screen.
You can customize the report by changing the date range, filters, columns, and other options.
You can also export the report to Excel, PDF, or email by clicking on the icons at the top of the report window.
How to manage your customers, vendors, and employees
Another important function of QuickBooks 2018 is to help you manage your customers, vendors, and employees. To do this, follow these steps:
To manage your customers, go to Customers > Customer Center from the menu bar.
You will see a list of your customers on the left pane and their details on the right pane.
You can add a new customer by clicking on New Customer & Job at the top of the list.
You can edit an existing customer by double-clicking on their name or clicking on Edit Customer at the top of the list.
You can also perform various actions on your customers by clicking on the buttons at the top of the right pane, such as Receive Payments, Create Statements, Create Sales Receipts, etc.
To manage your vendors, go to Vendors > Vendor Center from the menu bar.
You will see a list of your vendors on the left pane and their details on the right pane.
You can add a new vendor by clicking on New Vendor at the top of the list.
You can edit an existing vendor by double-clicking on their name or clicking on Edit Vendor at the top of the list.
You can also perform various actions on your vendors by clicking on the buttons at the top of the right pane, such as Enter Bills, Pay Bills, Print Checks, etc.
To manage your employees, go to Employees > Employee Center from the menu bar.
You will see a list of your employees on the left pane and their details on the right pane.
You can add a new employee by clicking on New Employee at the top of the list.
You can edit an existing employee by double-clicking on their name or clicking on Edit Employee at the top of the list.
You can also perform various actions on your employees by clicking on the buttons at the top of the right pane, such as Pay Employees, Pay Liabilities, Print Forms, etc.
Conclusion and FAQs
In conclusion, QuickBooks 2018 is a powerful and user-friendly accounting software that can help you manage your small business finances with ease. You can download, install, and use QuickBooks 2018 by following the steps we have outlined in this article. We hope you found this article helpful and informative. If you have any questions or feedback, please feel free to contact us or leave a comment below.
Here are some of the frequently asked questions (FAQs) about QuickBooks 2018:
Q: How much does QuickBooks 2018 cost?
A: QuickBooks 2018 has different pricing plans depending on the product and edition you choose. For example, QuickBooks Desktop Pro 2018 costs $299.95 for a single user license, while QuickBooks Desktop Premier 2018 costs $499.95 for a single user license. You can also opt for a subscription plan that includes updates and support. You can check the latest pricing and offers on Intuit's website.
Q: How can I upgrade from an older version of QuickBooks to QuickBooks 2018?
A: If you have an older version of QuickBooks Desktop, such as QuickBooks 2017 or earlier, you can upgrade to QuickBooks 2018 by purchasing a new license or subscription. You can then install QuickBooks 2018 on your computer and open your existing company file in it. QuickBooks 2018 will automatically convert your company file to the new format. However, you should make a backup of your company file before upgrading and check for any errors or issues after upgrading.
Q: How can I get help or support for QuickBooks 2018?
A: If you need help or support for QuickBooks 2018, you have several options available. You can access the built-in Help menu in QuickBooks 2018 by pressing F1 or clicking on Help > QuickBooks Desktop Help from the menu bar. You can also visit the official QuickBooks Support website at , where you can find articles, videos, tutorials, forums, and chat options. You can also call the toll-free number 1-800-446-8848 to speak to a live agent.
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